Prepare to Leave UF’s GatorCloud Environment

Commencement is around the corner, which means graduating Gators should prepare for life after college. For those graduating or not continuing to take classes at UF following the spring 2024 term, Gators should prepare to lose access to multiple digital services. Review the following list of resources to make the appropriate arrangements:

GatorMail: Your UF email account will be deactivated 365 days after graduation or 365 days since last being registered for a class. If you have signed up for any third-party services (such as Instagram or Spotify) using your GatorMail email credentials, change your login and account recovery information on those accounts before you get locked out. Also, forward any important attachments or information you may have kept in your GatorMail to another email account or storage option.

UFApps: Access to UFApps is deactivated once you are no longer a student. Allot time to go through UFApps and transfer any useful coursework files and unfinished projects you want to keep to a personal storage option.

If you have any account questions or need assistance before saying goodbye to the university’s digital environment, please contact the UFIT Help Desk by calling 352-392-HELP/4357, or visiting in person at 132 Hub (across from the Starbucks.).

Open: Summer 2024 Canvas Course Requests

Faculty can now request Summer 2024 Canvas courses via ONE.UF using these instructions. Only instructors of record may use ONE.UF to request courses. Faculty or staff requesting on behalf of instructors will need to do so via myUFL.

If someone normally requests courses for you, please let them know you are handling your own course request. If you do not need a course in Canvas this summer, then follow the instructions above and find the “Exclude Section from Canvas” instructions.

Course auto-creation for all Summer 2024 courses begins Wednesday, May 8, at 12:00 p.m.  Courses not requested or marked as “Exclude Section from Canvas” by that date and time will automatically be created. Instructors who need sections combined into one shell are advised to make their course request before Wednesday, May 8. Any course section added to the Student Information System after auto-creation will still need to be requested.

As a reminder, instructors cannot use Canvas Announcements or Inbox to communicate with students prior to the start date of the course and the course being published. Instructors that want to communicate with students prior to the start of the Summer A/C 2024 semester (Monday, May 13), may use the Class Rolls feature in ONE.UF to do so. Full course rosters will not load into Canvas until after the auto-creation date.

The e-Learning Support team is offering one-on-one consultations to help prepare your course for the upcoming term. Please schedule an appointment at http://go.ufl.edu/CanvasHelp. The consultations will be conducted via Zoom. Please reach out to the e-Learning Support team with any questions:

On-The-Go Campus Printing with GatorPrint

UF Information Technology (UFIT) offers black and white, color, and large format poster printing in more than 20 buildings across campus via the GatorPrint program. GatorPrint enables community members to send print jobs directly from their computer, mobile device, or a UF workstation to more than 50 campus printing locations, from on- or off-campus. Students can even send jobs while waiting for, or while riding on, an RTS bus!

Printing costs vary depending on the type of print job but are standard across UFIT’s campus print locations. Once your print job is completed, the charges are posted on your ONE.UF account. Faculty and staff can also arrange bulk printing credits for their department or college.

Check out the printing options, locations, costs, and policies at print.at.ufl.edu. Technology consultants are available to assist you with your print job at the Architecture Lab, Marston Science Library, CSE, Norman Hall, and at Weil Hall. Anyone with questions about campus printing options may call the UFIT Help Desk (352-392-HELP), or stop by the Help Desk at 132 Hub, located across from Starbucks.

Connecting Students with Tech Resources

UF Information Technology (UFIT) hosted its annual Tech Fair on Wednesday, Feb. 28. Tech Fair allows students to explore various free campus tech resources and services available, regardless of major. Among the resources for students to discover this year were AI tools for building e-portfolios, AI prompts for effective studying, and the Career Connections Center’s AI resume-reviewing tool, Quinncia.

Camila Diaz-Borges, a classical studies freshman, said she left Tech Fair with a deeper understanding of the AI certificate offered to UF students after speaking with Career Connections Center staff.

“I think I might apply for the AI certificate now that I know more about it,” Diaz-Borges said.

Students explored equipment available to check out from the George A. Smathers Libraries and how to make the most of their free, UFIT-provided LinkedIn Learning subscription. Students also had a chance to learn what IT training is offered by UFIT and Help Desk staff were also providing on-site IT assistance.

Rachael Yacuzzo, a junior history and women’s studies double major, stopped by the ONE.UF booth, where students were encouraged to share what improvements should be made to the mobile app.

“Something that I found really troublesome with the app was that I could never [open] my degree audit on it, so I’m glad they asked for feedback,” Yacuzzo said.

Computer science graduate student Nicholas Sily and general business freshman Jenna Vell said the range of equipment available to rent from Smathers Libraries caught their interest.

“I’m really impressed with the video-filming equipment that students can check out from the libraries,” Sily said.

“We’re learning about 3-D printing in class, so it’s great to know we have 3-D printing services right here in Marston,” Vell said.

This year’s event tracked 523 student interactions. For any questions about the 2024 Tech Fair, email UFIT Communications at it-comm@ufl.edu.

Electronic Thesis & Dissertation Formatting Help

The UFIT Help Desk provides campus with a variety of technical support services, including electronic thesis and dissertation support. The Electronic Thesis and Dissertation team (ETD) assists graduate students through the formatting process of their thesis or dissertation in accordance with the Graduate Editorial Office’s guidelines. Their services are available for free to all UF graduate students.

Meg Renard, a lead ETD staff member, joined the team in 2019. She encourages graduate students to reach out as early as possible.

“If you look up the template before you start writing, or if you’re at least aware, the process is going to be much easier,” Renard said. “People spend so long writing these things and gathering material. Then, they get to the end, and they have no idea that the submission had requirements.”

Whether you need finishing touches or a full reformat, the ETD team will meet you wherever you are in the formatting process, Renard said. The team’s primary three services are one-on-one appointments, document reviews via email, and free template and formatting tutorials. The only templates accepted for thesis and dissertation submissions are in MS Word and LaTeX, both requiring specific formatting that is difficult to recreate. Faculty can also arrange for an ETD staff member to present to their classroom by contacting the ETD team directly.

Visit https://it.ufl.edu/helpdesk/graduate-resources/ to book an appointment, email your document for review, or view the templates and tutorials. Appointments and email queue spots fill quickly as submission deadlines approach, so it’s best to contact the team as soon as you can. Although the UFIT’s ETD team supports students through the formatting process, the Graduate Editorial Office is a separate office and sets the submission standards and deadlines. Students can view thesis and dissertation deadlines, checklists, and further requirements on the Editorial Office’s website.

Tips for Importing Past Content in Canvas

Faculty often reuse past content by importing it into new e-Learning course shells. However, there are some vital considerations when dealing with imported course content:

Announcements and Calendar Events
When importing content, course-specific items like announcements and calendar events will be copied as well. To avoid unnecessary content, it’s recommended to use the “select specific content” option during the import process. This allows you to choose only the relevant parts of the course. In case you’ve already used “import all,” make sure to visit the announcement page and remove any announcements you won’t be reusing. For calendar events, access the Syllabus tool, locate the events in the course summary, and delete them from the event page, particularly if Zoom meetings are involved.

Groups and Group Assignments
During the course copy, existing group sets will merge into one set named ‘Project Groups’ and any group assignments or discussions will be associated with this group set. To prevent issues with group work, it’s essential to review all assignments and recreate the desired group sets as needed.

For further assistance in preparing your course, consider scheduling a one-on-one consultation with an e-Learning specialist by visiting http://go.ufl.edu/CanvasHelp.

Tech Support For You: How Can We Help?

Welcome, or welcome back to campus!

New faculty and students, we know there are a lot of things to learn before the first day of term. While you are getting settled, rest assured that help with university systems access and general campus tech questions is just a phone call or short walk away. The UF Computing Help Desk (“Help Desk”) is
in the Hub, on Stadium Road between Century Tower and Ben Hill Griffin Stadium. The Help Desk provides assistance with:

Account Support: Access to UF systems and services start with your GatorLink ID and password. If you experience any difficulties with your GatorLink access or need a password reset, just give the Help Desk a call or stop by.

Technical Support: Help Desk staff are happy to assist with wireless and VPN connectivity issues, GatorMail email questions, discounted software purchases, and more.

Systems Support: Help Desk consultants are experts in enterprise campus systems including Canvas, myUFL, ONE.UF, and other university applications and platforms. Need help using e-Learning or reporting time in myUFL? We’re here to help, Gators!

Call (352-392-HELP/4357), submit a help ticket, or stop by 132 Hub.

Just-in-Time Videos for Campus IT

UF is a large and complex university with many technical services and providers across multiple campuses. While each college has localized information technology (IT) support and specialized equipment for their faculty and students, UFIT is the provider of centralized IT services. These services are often referrred to as enterprise IT, and a catalog of services offered is available at https://it.ufl.edu/services/. To help support your success at UF, UFIT has YouTube video channel playlists for instructional faculty and students. Each playlist has 20+ videos on a variety of topics, with more videos added each month:

Gator Students Playlist

Instructional Faculty Playlist

Development of a research channel is underway and planned for rollout this year. There are more than 130 videos currently available on the UFIT YouTube channel. Suggestions for additional “how to” videos are welcome! Please email them to UFIT Communications.

Submitting Grades for Spring 2023

The Spring 2023 grading period opens Friday, April 28, at 8:00 a.m. and closes Monday, May 8, at 12:00 p.m. There are many online resources available to help faculty and staff who enter final grades.

1. Use these instructions to finalize gradebooks. The instructions will help ensure that the grades displayed in Canvas matches what is sent to ONE.UF.

2. The UF Human Resources’ Grades Toolkit provides excellent instructional video and PDFs for faculty and staff who enter grades in ONE.UF and myUFL.

3. UFIT has a 50-minute webinar available that covers finalizing a gradebook and sending grades to ONE.UF through Canvas. Faculty and staff can also request a consultation with e-Learning Support staff for assistance with sending their gradebook to ONE.UF.

4. For questions regarding UF’s e-Learning environment, please do not hesitate to contact learning-support@ufl.edu. For questions about entering grades in ONE.UF faculty and staff should contact the Office of the University Registrar, grades@registrar.ufl.edu.