Email Encryption Options in GatorMail

GatorMail’s security features like the phish alert button, spam folder, and email encryption help protect users from cyberthreats and provide a secure email experience. GatorMail email encryption is a proactive way to require authentication, protecting sensitive or restricted information from being seen by unauthorized viewers. Note that encryption options are only available for UF community members who have the Outlook desktop app or its web client version run from a computer. Neither Outlook’s mobile client or the web version when being used on a mobile device offer the encryption options.

GatorMail offers four encryption options:
Encrypt Only: Encrypts email contents and may require authentication to read
Do Not Forward: Prevents recipients from forwarding the email
UF Confidential: Allows recipients to modify content but blocks copy/print privileges
UF Confidential – View Only: Read-only permission for the recipients

UFIT has screen captures showing step-by-step visuals for encrypting emails. Encrypting an email means its contents are only readable by the person you sent it to, and cannot be intercepted. Faculty and staff who would like assistance with GatorMail are welcome to call (352-392-HELP/4357), email, or visit (132 Hub) the UFIT Help Desk.

Encryption Feature Available in O365

UF’s GatorMail (O365) service includes an easy and fast way to encrypt email. Encryption protects the privacy of an email message and its attachments by converting the contents from readable text into scrambled text. When you encrypt the email, only the recipient(s) who have the encryption key can unscramble the message and read what you sent. Anyone without the corresponding private key–like an unintended recipient or cyberthief–sees only indecipherable text. UFIT recently completed a project to migrate UF mailboxes to O365, known as GatorMail. Within GatorMail is a new button called Encrypt. (See story image.) Here’s how to use:

1. In an email message, choose Options on the navigation menu and select Encrypt.
2. Choose the encryption restrictions you want the message to have, such as Encrypt-Only or Do Not Forward.

Visit‘s “Managing Email” section for more information on how encryption works and other secure emailing tips.