Tag: UF IRM

Work Safely with Restricted Data

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Restricted data refers to data collected, maintained, or managed by the university or through any university activities that are restricted by special protections from federal or state laws, regulatory mandates, or contractual obligations. Improperly working with, storing of, or transmitting restricted data could result in the revocation of research certifications, university business partnerships, and federal and state grants. In addition to the legal liabilities and financial obligations placed on individual employees and the university, a breach or misuse of restricted data would negatively impact UF’s reputation.

Types of restricted data are listed here. They include, but are not limited to, student records (FERPA), protected health information (HIPAA), Social Security numbers and credit card information, and export controlled data (ITAR).

All faculty and staff are required to annually complete the Information Security Awareness training, which includes a section on working with restricted data. UF’s Mobile Computing and Storage Devices Policy explains security and encryption standards required for devices operating with restricted data. UFIT’s Integrated Risk Management team is available to help clarify data classifications and the technologies and tools cleared for use with restricted data. Anyone in the UF community with questions is welcome to email irm-uf@ufl.edu.

Learn the UF Risk Assessment Process

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UFIT is now offering integrated risk management (IRM) system training. The course focuses on the IRM process and responsibilities of system submitters, project owners, and the information security manager or technical contact listed on the assessment request. Log into myTraining and search for UF_ITT104_OLT to take the training.

Development of this training is in response to requests from information security managers and department staff who work with UFIT on risk assessments. The IRM training takes approximately 45 minutes to one hour to complete. Note that completing UF_ITT104_OLT will soon become mandatory in order to maintain either the UF_SEC_TECHCONTACT or UF_SEC_ISM security roles.

UFIT recommends all IT staff involved in university risk assessments take the training. For more information visit https://irm.ufl.edu/. Anyone with questions about the integrated risk management process may email the IRM team at irm-uf@ufl.edu.