August 6, 2020
Since the Summer A term began, more than 400,000 video sessions–classes, office hours visits, and university meetings–have been held via UF’s Zoom service. With faculty, students, and staff focusing on fall semester preparations, it’s a great time to review your personal Zoom settings.
Visit https://ufl.zoom.us/, sign in, and then click on Settings in the left-hand navigation. Options include enabling waiting rooms, setting meeting ID requirements, and restricting meetings to authenticated users. Please note the upcoming Zoom security change: Beginning Sept. 27, all Zoom meetings will be required to have either the waiting room enabled or a meeting passcode set. Anyone who records a class or meeting must notify participants before recording. Some standards for recordings involving students is at the bottom of UF’s FERPA Confidentiality page.
UFIT has multiple resources to help you facilitate secure video sessions. A great place to start is the Keep Zoom Secure site, with helpful tips organized for faculty, students, and staff. UF employees with questions about Zoom settings should contact their local IT support. The UF Computing Help Desk is also ready to assist with your videoconferencing questions.